Club Event Management Plan

This document is a mandatory requirement for all club events - whether on or off campus. Your EMP must be sent to the Clubs Officer (CO) at least three weeks prior to your event.

For large, complex, or medium to high impact events, please allow a minimum of six weeks.

The EMP plays a crucial role in ensuring that Guild, University, and local government standards are met, and also aims to identify instances in which additional permits and paperwork may be required.

Though potentially daunting at first, this form is designed to walk you through all the considerations that must be taken into account when running an event, providing realistic insight into the work involved. An EMP helps to ensure that no important details are missed along the way, and also allows the CO to step in and offer additional advice and support as necessary.

* Required field

1. Club name*

Please use full name - no acronyms.


2. Name of event/function*

3. Description / summary of your event or function*

Please also specify how the proposed event relates to your club's overall objectives or specific area of interest.


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4. Date of event/function*

5. Event time*

Please include time required to set up and pack down, as well the duration of the event itself.


6. Primary contact person*

The primary contact must be an office bearer of the club. If the main organiser of this event is not an office bearer, the Clubs Officer must be notified in writing prior to submission of this EMP to advise us that the person lodging the EMP is authorised by the club executive to do so.


7. Email*

Please provide the primary email address where all follow up communication regarding the booking should be sent.


8. Primary contact person's role/title (within club)*

The primary contact must be an office bearer of the club. If the main organiser of this event is not an office bearer, the Clubs Officer must be notified in writing prior to submission of this EMP to advise us that the person lodging the EMP is authorised by the club executive to do so.


9. Primary contact's student ID number.*

10. Primary contact's phone number*

Please provide a number that you can be reached on during the event/function itself, if necessary.


11. Is your event on campus or off campus?*

17. Event target audience*

Who is your event primarily targeted at?


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18. Expected attendance numbers*

74. Please attach any supporting documents here if required.

75. Please attach any supporting documents here if required.

76. Please attach any supporting documents here if required.

If further information or paperwork is required, the Clubs Officer will contact you via email.

If your EMP is approved, you will be notified via email within approximately 1-2 weeks.