Guild O-Day Application Form: External / Commercial

WHAT IS GUILD O-DAY?

Guild O-Day (Semester One) takes place during Curtin University’s famous O-Week, on Wednesday, February 21st 2018 from 11am - 2:30pm.

With over 10,000 new and returning students filling Curtin’s Sir Charles Court Promenade, Guild O-Day is one of Curtin Student Guild’s biggest events of the year.

With students keen to receive many highly anticipated freebies, browse/join campus clubs and societies, and explore a variety of services tailored to the university market, stallholders gain access to a captive audience and a highly targeted demographic. Guild O Day provides a unique environment to connect with your stakeholders, whilst sharing information on services, activities, and/or products.

Students and stallholders alike can also expect to see numerous demonstrations, competitions and live entertainment throughout the day.

Introducing: The Quiet 30
This year, a "Quiet 30" will be implemented for the first half hour of the event (from 11am - 11:30am) for students who experience difficulties with access and/or heightened sensory environments, as well as those that experience anxiety as a result of large crowds and/or noise. All stallholders are required to be ready and operating from 11am, however no amplified music or production lighting will be permitted until 11:30am.

Guild O-Day Packages & Pricing

Trestle Table Package
- Basic 2m space under the verandah
- One trestle table
Price $200.00 inc. GST

Activation Package
- 3X3m space (not shaded, BYO marquee) which can be used for brand activation activities
- One trestle table
- Access to power if required (includes X1 10amp power board)
Price $950.00 inc. GST

Marquee Activation Package
- One trestle table
- 3X3m marquee (including back covering wall)
- Access to power, if required (includes X1 10amp power board)
Price $1300.00 inc. GST

Curtin Commercial Tenants Package
- “Curtin tenants” rates and packages available on request via events@guild.curtin.edu.au

NB: Should your requirements not fit within the above categories, please contact us for a custom quote.

Additional Equipment and Amenities
Power is strictly limited and subject to availability for Trestle Table Packages, and comes at an additional cost of $100 per stall (subject to approval).

* Required field

1. Name of Organisation*

2. Contact Name*

3. Phone*

4. Mobile

5. Email*

This should be the email address of the person organising booking, payment, and logistics, prior to the event itself.


6. Secondary Email

Please nominate a secondary email address if the person lodging this booking is not the person who will be running the stall on the day, so that we may ensure this person receives all logistical information pertaining to the event itself (including Stallholder Guide, Map, and Run Sheet).


7. Invoice To*

Please provide the following information for inclusion on the invoice:

Organisation Name (the organisation to be invoiced)
Contact Name and/or Reference
Email Address
Phone Number
Address


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8. Please provide a brief description of your organisation*

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9. What activity / promotion do you intend for Guild O-Day?*

Please be as detailed and specific as possible, as this information allows us to determine the most appropriate location for your stall within the event as a whole.
Please include a description of how your stall will be set up, including any equipment or infrastructure being used and any giveaways, competitions, demonstrations, or activities.


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10. Guild O-Day Package*

Please choose your Guild O-Day package.

Please bear in mind the following additional package info:
- Activation Package does not include a shade or marquee, you must supply your own.
- Power access is included if selecting an Activation Package or Marquee Activation Package. Power with a Trestle Table Package is charged at an additional $100.00 (subject to availability).


11. Will you be requiring power at your stall? *

Power is charged at an additional $100.00 for a Trestle Table Package. For Activation and Marquee Activation Packages, please let us know if you require access to power. Power availability is strictly limited, and will be awarded at the discretion of the event organisers. Requests for power will be considered on their merits.


13. Will you be supplying food or beverages? *

Please note that the sale of food and beverages at Guild O-Day is at the discretion of the event organiser and space for such vendors is limited to select stalls. At regular commercial stalls, the only forms of food permitted must be pre-packaged, commercially purchased, non-perishable and individually wrapped (e.g. lollypops, ramen noodles, etc.) To discuss alternate options, please contact events@guild.curtin.edu.au prior to submitting this form.


15. What equipment will you be using?*

Please note that no equipment is supplied by us other than what is described in your chosen stall package. Any other equipment you intend to use or set-up must be supplied by you, and must be disclosed in detail here. This includes even basic items such as chairs, pin-boards, etc. All equipment/infrastructure is subject to Guild approval, Curtin OH&S regulations, and space restrictions. If you will not be bringing any equipment, please simply write "N/A".


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16. Do you intend to play music at your stall?*

Requests to play music are subject to approval and successful stalls will be informed with their stall confirmation. Additional fees and charges may apply. Please also note that - unless booked, approved, and paid for - no power is available for speakers or stereos - only battery-operated devices may be used.


18. Do you have any additional requirements?

We will do our best to fulfil your requirements however we may not be able to fulfil all requests. Some requests may incur additional fees and charges.


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19. Public Liability Insurance - Please upload a valid Certificate of Currency*

At the stallholders own expense, effect and maintain for the duration of the stall holders service, a policy of Public Liability Insurance covering all loss, damage or injury to person or property (including death) caused by the stall holder or its employees or agents and the amounts of all claims, damages, costs and expenses which may be paid, suffered or incurred by the Curtin Student Guild and Curtin University as aforesaid in respect of any loss, damage or injury (including death) in sum of ten million ($10 000 000).


20. Acknowledgement of Terms and Conditions*

I agree to the terms and conditions available here.


What’s Next
Once your booking application is lodged, you will receive an email confirming that your form has been received. This is not an offer of a stall space, nor a guarantee that your stall has been approved, both of which are subject to further review.

Invoices will be sent to you from 19/01/2018 and Guild O-Day Stallholder Guides will be sent out from 12/02/2018, only after the receipt of your invoice payment.

Booking deadline: 12/01/2018
Invoice payment deadline: 02/02/2018