Club Equipment Booking Form

The Guild owns a range of equipment and resources available for clubs to hire for free when running on-campus events and/or stalls. All items are strictly subject to availability and other factors. Please lodge this form at least one week prior to the date you require the equipment.

Available Equipment

Trestle tables - ideal for pop-up club stalls in Guild Precinct
3 x 3m marquees (with weights)
Lectern (on wheels)
Assorted board games
Assorted outdoor games / balls / sporting equipment
Picnic rugs / decorative mats
Flat bed trolley
Lightweight picket fencing
Ballot box (for AGMs / SGMs)
Mobile pin board
first aid kit
small portable speaker and microphone
fairy lights/solar garden globe lighting
Additional items may be available on request - please use this form to enquire about any other equipment needs you may have, and we'll let you know if we have access to these items and/or whether they may be borrowed.

Terms and Conditions

Items can be booked Monday - Friday, 10am - 3pm (subject to availability), and may only be used for on-campus events.
A refundable $50 bond deposit and one student ID card is required per booking date (regardless of number of items booked), with the exception of trestle tables. Bond deposit for trestle tables is $10 per table, plus one student ID, up to a maximum of $50. Your deposit must be paid on the day of your booking via Guild Reception (EFTPOS only - no cash) when picking up your item/s. Bond deposit will be fully refunded upon item return back onto the debit or credit card from which the deposit was originally paid, provided that the following bond conditions are met:
- All items returned, no pieces missing (where applicable);
- Items returned in a clean and undamaged condition.
- Items returned on time.
Bond will be forfeited if any of the above conditions are breached.
Any damage to equipment will require your club to pay the full cost of any repair or replacement.
Set up of pop-up club stalls without a room booking is subject to the following conditions:
- Can only be set up in pre-determined locations within the 106 Guild Precinct, at the instruction of Guild staff.
- No food or beverages to be sold or given away (excluding BBQs);
- No equipment to be plugged into electrical outlets;
- No music to be played unless approved by the Clubs Officer in advance;
- No physical or messy activities permitted, nor activities posing significant risk;
- No commercial advertising on behalf of external organisations (club/department/JCLA project promotion ONLY);
- No solicitation of students and/or passers-by. Persons must approach your stall if interested, you may not intercept or approach.
Pop up stalls that do not meet the conditions outlined above, as well as any other use of equipment in locations outside of Guild Precinct, requires lodgement of an EA F (Event Application Form) to book the space - must be submitted at least three weeks in advance.

1. Club name *

2. Email *

*This is the email where booking confirmation and any further questions about your request will be sent.*

3. Contact number *

*Please provide a mobile number for the person managing the booking.*

4. Your (full) name *

5. Your student ID number *

6. Your role on the club committee *

*Please note that only club committee members are permitted to make bookings on behalf of a club.*

7. Date/s items requested *

8. Collection time (please specify AM or PM) *

9. Return time (please specify AM or PM) *

10. Please list any alternative dates you would be happy to accept if your requested date is unavailable.

18. Which of the following best describes the location and activity at which you will be using this equipment? *

*Simple pop-up club stalls may be booked within the Guild Precinct without additional forms being required. All other locations and/or stall types require submission of an [Event Management Plan (EMP)][1] at least three weeks prior to your event. Please refer to the terms and conditions at the top of this form to verify the criteria for a "simple" pop-up stall (for booking purposes).* [1]: https://www.guild.curtin.edu.au/club-events

Simple pop-up stall (in Guild Precinct) A stall or activity at another location on campus Other

24. Do you have any other questions or comments?

25. Do you agree to the equipment booking terms and conditions outlined at the top of this form? *

Yes, I agree to the terms and conditions outlined at the top of this form.

Club Equipment Booking Form

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