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Guild O-Day Application Form: External / Commercial

WHAT IS GUILD O-DAY?
Guild O-Day (Semester Two) takes place during the first teaching week of Semester Two during common free time, on Wednesday, August 1st 2018 from 11am - 2:30pm. With approximately 8,000 new and returning students filling Curtin’s Sir Charles Court Promenade, Guild O-Day is always a great day of live entertainment and general fun. With students keen to receive many highly anticipated freebies, browse/join campus clubs and societies, and explore a variety of services tailored to the university market, stallholders gain access to a captive audience and a highly targeted demographic. Guild O-Day provides a unique environment to connect with your stakeholders, whilst sharing information on services, activities, and/or products. Students and stallholders alike can also expect to see numerous demonstrations, competitions and live entertainment throughout the day.

Introducing: The Quiet 30
This year, a "Quiet 30" will be implemented for the first half hour of the event (from 11am - 11:30am) for students who experience difficulties with access and/or heightened sensory environments, as well as those that experience anxiety as a result of large crowds and/or noise. All stallholders are required to be ready and operating from 11am, however no amplified music or production lighting will be permitted until 11:30am.

Guild O-Day Packages & Pricing
(For External applicants only, Guild Registered Clubs & Societies and Internal Departments apply h
ere)

Trestle Table Package - $200.00 *inc. GST*
  • Basic 1.8m x 1m space under the verandah
  • One trestle table
  • No access to power (available at additional cost)

Activation Package -  $950.00 *inc. GST*
  • 3 x 3m space (not shaded, BYO marquee) which can be used for brand activation activities
  • One trestle table
  • Access to power included (if specified) - includes X1 10amp power board
Marquee Activation Package -  $1300.00 *inc. GST*
  • One trestle table
  • 3 x 3m marquee (including back covering wall)
  • Access to power included (if specified) - includes X1 10amp power board
Curtin Commercial Tenants Package - POA
Discounted rates and packages for Curtin tenants available on request. Contact events@guild.curtin.edu.au. 

NB: Should your requirements not fit within the above categories, please contact us for a custom quote.

Additional Equipment and Amenities
Trestle Table Packages - access to power comes at an additional cost of $100 per stall (subject to approval). Power is strictly limited and subject to availability.

This should be the email address of the person organising booking, payment, and logistics, prior to the event itself.

Please nominate a secondary email address if the person lodging this booking is not the person who will be running the stall on the day, so that we may ensure this person receives all logistical information pertaining to the event itself (including Stallholder Guide, Map, and Run Sheet).

Please provide the following information for inclusion on the invoice:

Organisation Name (the organisation to be invoiced)
Contact Name and/or Reference
Email Address
Phone Number
Address

Please be as detailed and specific as possible, as this information allows us to determine the most appropriate location for your stall within the event as a whole.
Please include a description of how your stall will be set up, including any equipment or infrastructure being used and any giveaways, competitions, demonstrations, or activities.

Please choose your Guild O-Day package.

Please bear in mind the following additional package info:
- Activation Package does not include a shade or marquee, you must supply your own.
- Power access is included if selecting an Activation Package or Marquee Activation Package. Power with a Trestle Table Package is charged at an additional $100.00 (subject to availability).

Please note that the sale of food and beverages at Guild O-Day is at the discretion of the event organiser and space for such vendors is limited to select stalls. At regular commercial stalls, the only forms of food permitted must be pre-packaged, commercially purchased, non-perishable and individually wrapped (e.g. lollypops, ramen noodles, etc.) To discuss alternate options, please contact events@guild.curtin.edu.au prior to submitting this form.

Please note that no equipment is supplied by us other than what is described in your chosen stall package. Any other equipment you intend to use or set-up must be supplied by you, and must be disclosed in detail here. This includes even basic items such as chairs, pin-boards, etc. All equipment/infrastructure is subject to Guild approval, Curtin OH&S regulations, and space restrictions. If you will not be bringing any equipment, please simply write "N/A".

Requests to play music are subject to approval and successful stalls will be informed with their stall confirmation. Additional fees and charges may apply. Please also note that - unless booked, approved, and paid for - no power is available for speakers or stereos - only battery-operated devices may be used.

We will do our best to fulfil your requirements however we may not be able to fulfil all requests. Some requests may incur additional fees and charges.

At the stallholders own expense, effect and maintain for the duration of the stall holders service, a policy of Public Liability Insurance covering all loss, damage or injury to person or property (including death) caused by the stall holder or its employees or agents and the amounts of all claims, damages, costs and expenses which may be paid, suffered or incurred by the Curtin Student Guild and Curtin University as aforesaid in respect of any loss, damage or injury (including death) in sum of ten million ($10 000 000).

I agree to the terms and conditions available here.

Have you received an error message about "special characters" when trying to submit this form?

Unfortunately, our website does not allow documents or images to be uploaded that have "special characters" in the file name. Special characters include any symbols and/or punctuation - e.g. brackets, colons, dashes, slashes, etc.

To fix this error and allow your application to proceed, please rename / re-save any files you are trying to upload, ensuring you have removed any "special characters" from the file name (i.e. anything that is not a letter or a number). 

We apologise for any inconvenience caused.