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Guild O-Day 2019 Application Form: Guild Clubs & Invited Curtin Departments

WHAT IS GUILD O-DAY?

Wednesday 20th February marks O-Day, one of the Curtin Student Guild’s biggest events of the year. Running from 11am - 2:30pm in the middle of Curtin's infamous O-Week celebrations, O-Day sees 10,000 new and returning students fill the main Curtin promenade for a great day of giveaways, activities, and general fun.

With students keen to receive many highly anticipated freebies, browse/join campus clubs and societies, and explore a variety of services tailored to the university market, stallholders gain access to a captive audience. O-Day provides a unique environment to connect with your stakeholders, whilst sharing information on services, activities, and/or products.

Students and stallholders alike can also expect to see numerous demonstrations, competitions, and activities throughout the day.

 
The Quiet 30

Following a successful trial in 2018, a "Quiet 30" will again been implemented for the first half hour of the event (from 11am - 11:30am) for students who experience difficulties with access and/or heightened sensory environments, as well as those that experience anxiety as a result of large crowds and/or noise. All stallholders are required to be ready and operating from 11am, however no amplified music or production lighting will be permitted until 11:30am. 


CLUBS & INVITED DEPARTMENTS PACKAGE

 
Standard Trestle Package Details

Space allocation is approximately 1.8m long x 0.7m wide (table surface area only plus a small amount of standing room behind the table).
All stalls are shaded.
One trestle table is included.
Stall is not powered (no access to electricity).
 
Pricing 

FREE - for 2019 Guild-registered student clubs & invited Curtin/Guild departments ONLY. 
This package (and price) is not available to groups who do not fit this criteria.

Activation Spaces

The inclusions within the standard free trestle packages are strictly as outlined above.

If you are keen to:
  • have access to power; 
  • erect a marquee;
  • run activities / demonstrations that require floor space; or
  • wish to utilise a space larger than your allocated trestle table area;
...you will need to request an "Activation Space".

Activation Spaces are strictly limited and will be assessed on a competitive case-by-case basis. Activation Spaces are typically 3x3m in size, and will be allocated at the Guild’s discretion based on a wide range of logistical factors, including event tone and theming, space availability, power availability, health and safety restrictions, traffic flow, and layout of the event as a whole. To be considered for an activation space, please clearly outline your request for an activation space in the relevant section of the form. 

Food & Beverage Giveaways

Due to local council food service restrictions and OH&S regulations, stallholders are not permitted to supply any food or beverage unless it is pre-packaged, non-perishable, and individually wrapped (i.e. NO home-baked goods).  If you have any queries, please contact the Clubs Officer via clubs@guild.curtin.edu.au (if you are a club). If you are a Uni department, please contact events@guild.curtin.edu.au.


Confirmation and Stallholder Guides

Confirmations and O-Day Stallholder Guides (including stall maps, setups times, etc.) will be sent out from 12/02/2019. 


Booking deadline: 06/02/2019


Further Information

For further information, if you are a club, please contact the Clubs Officer via clubs@guild.curtin.edu.au. If you are a Uni department, please contact the Events Coordinator at events@guild.curtin.edu.au.

Please use full name (i.e. no abbreviations / acronyms).

This is the name of the individual from your club/department who will serve as the main point of contact for all communications regarding your stall.

This is where all communication regarding your stall will be sent, including your booking confirmation and Stallholder Guide (containing your stall location, setup time, pack down time, and all other key information for the event).

Please nominate a secondary email address for anyone else involved with running your stall who you would like to receive logistical information pertaining to the event (including Stallholder Guide, Map, and Run Sheet).

Please view the package inclusions at top of this form before making your selection. Please note that applications for activation spaces will be assessed on a strictly case-by-case basis. Activation spaces are extremely limited, and will be allocated at the Guild’s discretion based on a wide range of logistical factors, including event tone and theming, space availability, power availability, health and safety restrictions, traffic flow, event layout, and contribution to the event as a whole.

Please note that no equipment is supplied by us other than the standard trestle table. Any other equipment you intend to use must be supplied by you, and must be disclosed in detail here. This includes even basic items such as chairs, pin-boards, etc. All equipment/infrastructure is subject to Guild approval, OH&S regulations, and space restrictions.

Please note that no food or beverages are to be SOLD on the day (giveaways only), and the only forms of food permitted must be pre-packaged, commercially purchased, non-perishable and individually wrapped (e.g. lollypops, ramen noodles, etc.)

Requests to play music are subject to approval, and may be affected by the number of other stallholders playing music across the event as a whole. Successful stalls will be informed with their stall confirmation. Please also note that no power is available for speakers or stereos, so only battery-operated devices may be used.

Please note that any external attendees at your stall will be subject to Guild approval.

Please note that we will do our best to fulfill your requirements, however we may not be able to fulfill all requests. Some requests may incur additional fees and charges - you will be advised of such fees prior to confirming your booking.

O-Day 2019 terms and conditions are AVAILABLE HERE.