Guild O-Day Semester One 2021 Application Form: Clubs & Departments

Club stalls at O-Day are only open to clubs who have lodged their 2021 Club Renewal Form. If your club has not lodged your 2021 Renewal or a New Club Application, you may still submit your O-Day stall application, however if we do not receive your club registration application prior to the O-Day booking deadline - 31st January, your stall will be cancelled. No extensions are permitted.

Please note that activation spaces will not be considered for stalls unable to supply and erect a marquee over their space. Maximum permitted marquee size is 3x3m (due to COVID space restrictions).

E.g. 3 x 3m (Please note that marquees larger than 3x3m are unable to be accommodated on this occasion, due to additional COVID-19 space constraints at the event.)

E.g. water weights, sand bags, etc.

Activation spaces are extremely limited, and the selection process is competitive. In order to be considered, an activation space should be particularly visual, vibrant, and appealing. You must demonstrate how your stall will add something unique, interactive, and/or aesthetically impressive to the event. Please include all proposed activities, decorations, demonstrations, music, theming, etc. Alternatively, please demonstrate why you require a larger space. i.e. What particular activities or displays do you intend to run that are unable to be accommodated within a standard stall space? (In this case, please also demonstrate that such activities are a core aspect of your club/department's overarching objectives.)

Please provide as many details as possible, as this will assist us in our overall mapping out of the event. If your planned activities and stall set-up are yet to be decided, please do not lodge this form at this time. This sort of information is required in order for us to reserve you a place and consider your application. Please lodge your application only once you have confirmed your plans for your stall on the day. No preference is given to early applicants.

Please note that no food or beverages are to be SOLD on the day (giveaways only), and the only forms of food permitted must be pre-packaged, commercially purchased, & non-perishable (e.g. lollypops, ramen noodles, etc.)

Please include all items of equipment that will be plugged in, and their approximate wattage. As power is extremely limited along the promenade, power access will only be granted to stalls who need power to run special equipment that is essential to their club or department's overall objectives, or who can otherwise demonstrate that access to power is crucial to their stall's unique contribution to the event. Please note that charging laptops or iPads will not qualify your stall for access to power at this event - all laptops must be fully charged prior to the event, and back-ups should be brought if necessary.

Please note that music volume must be lowered if requested by an authorised staff member.

Please note that any external attendees at your stall will be subject to Guild approval. Third party representatives are not permitted to physically be present at your stall for commercial or promotional purposes, including sponsors or industry partners.

External sponsors and commercial entities are required to apply for a separate stall of their own if they wish to attend this event. Free stalls are offered for the sole purpose of your club or department promoting its own services and or offerings, with all commercial or external parties subject to commercial stall pricing.

Text Channel

Approved applicants will have their own text channel within the Guild O-Day server, which will be named after their particular club / department / faculty. A text channel enables you to communicate with student users during the event via text (i.e. typing). You will also have the ability to:

• add images (i.e. posters of upcoming activities, photos of past events/projects),
• 'react' to content,
• send emojis / GIFs, and
• embed links to create on-going connections (i.e. link out to your social media, member registration forms, etc.).

Voice Channel

If you request a voice channel alongside your text channel, you will be assigned two channels for the event. In addition to your text channel, your voice channel will provide the ability to:

• run activities / demonstrations that require voice and video capability
• have access to screen sharing
• communicate with students face-to-face (e.g. live Q&A)