The EMP form - linked above - is a mandatory requirement for ALL club events, both on and off campus. It is also the only way to book a venue on campus! The form will walk you through all considerations that must be taken into account when running an event, ensuring no important details or permits are missed along the way. It also allows the Clubs Officer to step in and offer additional advice and support as necessary.
All Guild-registered clubs and societies are eligible for one free Club BBQ Pack per year (100 serves), and may also pay to book additional BBQs throughout the year. Club BBQs are a great opportunity to raise awareness of your club, recruit members, promote upcoming events, or raise funds. BBQs must be booked with at least two weeks' notice using the form linked above.
When your club organises an activity, function or event, you are, as the event organisers, responsible for your members’ and guests’ health and wellbeing. This requires careful consideration to be given to any potential hazards or situations that may cause injury or harm, and a systematic elimination or minimisation of these risks – this is known as a Risk Assessment, and will be requested when you submit an EMP if your event is deemed to hold a reasonable level of risk. The template linked above should serve as a helpful starting point when building a risk assessment for your particular event - simply add, edit, or remove points as needed.