Visit this page to keep updated with all club communications that have previously been circulated via email and/or our Club Reps Facebook Page (don't forget to join).
O-Day stall applications – Applications close 31 Jan 2020. See here for stall tips.
2020 Club Registration Renewals – If you haven’t renewed for 2020 yet, get thinking about doing it asap. You’ll lose access to perks after 31st Dec 2019. But you have until 23rd March to renew. Keep in mind that if you don’t submit your renewal, you wont be able to book room, come to O Day or apply for grants etc. If there’s an issue, please let us know and we’ll see how we can help.
Marketing Scheduling Template - This updated spreadsheet is designed to help you with you own digital communication planning.
Club Vouchers - Two $5 Club Vouchers will be given out to each student when they collect their Guild membership sticker, and can be used by Curtin students to score a discount when joining your club. Vouchers will no longer be in the Guild Diary and YES, you heard us right, each student gets two vouchers again!! More details about how this works here.
Clubs & Societies Committee Meetings – Semester one dates have been set (24th March 4-5pm, 19th May 4-5pm). See here for more deets of what these are about.
Share Event Calendars – We’ve created three new event calendars to aid clubs, Guild and other Curtin departments with choosing event dates, assist to avoid any cross-over and encourage collaboration between areas. All google calendars are listed HERE and will cover the following:
Club HQ – Please not that Club HQ is not bookable due to office upgrades. We’ll provide updates as we receive them. This means that if you wish to book a space on campus, you’ll need to provide 2.5 weeks notice to book a room elsewhere on campus so try to plan ahead.
- Guild Events - Guild run events will be added to this over the year as they are planned.
- Club Events - When clubs submit Event Applications, details will be added to this calendar. At this stage only Guild and other clubs will have access to this.
- Other Curtin Events - We’ve shared this with Explore Curtin, Curtin Volunteers, Recruit Curtin, faculties and other areas around campus and hope to see them populate this over the year as they schedule events. Club HQ – Please not that Club HQ is not bookable due to office upgrades. We’ll provide updates as we receive them. This means that if you wish to book a space on campus, you’ll need to provide 2.5 weeks notice to book a room elsewhere on campus so try to plan ahead where possible.
Club Induction – Save the date (13th Feb). We will provide essential basic training across a range of topics directly related to running your club at Curtin. Only Compulsory for NEW committee members and for those wanting a refresh.
Free Club Function Packs - We're in the middle of creating packs designed for small clubs, stay tuned for more deets.
Use Get - Warnings & What to do Next
Following on from our email earlier this week (see below thread), we have been in touch with Curtin’s Privacy team and the Cyber Security Operations team to discuss potential issues involving clubs and societies using useGET and a data breach. We ask that clubs respond quickly and take the appropriate action, such as:
Immediately cease using GET. Perhaps consider using a new ticketing program for event ticket sales.
Contact your members AND those who attended your events after purchasing tickets via this system immediately.
Notify them of this data breach to advise them about some sensitive information that exposed some of your member data (including but not limited to phone numbers, date of birth, names, emails, student numbers, and other sensitive financial information), that may also contain data from your club/society. If you have not used UseGet (formerly QNect) in the last 16 months, then this may not apply to you, but your data may still be present in the leak.If any of your member's data is present, pro-actively reach out to them to alert them to keep an eye out for any suspicious activity
Reach out to UseGet (https://useget.com) to get a full list of any leaks that they may be aware of (particularly any financial information)
Avoid clicking on any links from sources you do not recognise. For example, if any links are sent purporting to come from QPay, check that the domain name is from quicklypay.it and signed (usually identified by a green lock box on most browsers) OR hover your mouse over the name of the link without clicking it to view the full URL. Please note they should never ask for any passwords or financial information.
Please note that we do not know the extent of the data breach and we are unaware of what personal information has been exposed (contact numbers, credit card details etc) however it’s is best to be as transparent as possible with your members at this time and advise them regardless.
Email: 13/09/19 - Clubs Officer
UseGet Data Breach
As per an article on Reddit: https://www.reddit.com/r/unsw/comments/d0qzro/massive_50k_australian_student_data_breach/?utm_source=share&utm_medium=ios_app
It would appear that a third party that allows student clubs to manage themselves has not been protecting their data correctly.
Initial reports are showing University of Sydney is particularly impacted. Unfortunately there is no way for Curtin as an external agency to determine if any Curtin students are impacted.
The Cyber Security Operations team is asking student clubs who might have used this service to get in touch to determine if there are any measures that need to be taken around this breach. Please advise via return email?
Email: 10/09/19 - Clubs Officer