Club Function Packs

Your full name.

The person lodging this form must be an office bearer of the club. If the person lodging this booking is not an office bearer, the Clubs Officer must be notified in writing prior to submission of this form to advise that the person lodging the form is authorised by the club executive to do so.

Please note that some Tav Club Function Packs are only available at certain days/times during the week - click HERE for more info. To assist with selecting a date for a Tav function, please also feel free to check out the Tav Availability Calendar HERE to view existing bookings in the system. Please note that there may be a delay in bookings being uploaded to this calendar, so not all dates showing as "free" are guaranteed to be available. In the case of multiple clubs requesting the same date, the booking will be awarded to the club who lodged their booking first. 

Please note that some Tav Club Function Packs have fixed start times. Click HERE to check.

Please note that some Tav Club Function Packs have fixed finish times. Click HERE to check.

Please note that alterations, additions, or substitutions to Club Function Packs are subject to approval. Most changes will incur additional charges, which will be quoted upon receiving your order.
- For Kirribilli packs, any additional costs must be paid up front at Guild Reception prior to confirmation of your booking.
- For Tav packs, any additional costs must be paid upfront via cash/EFTPOS on the day of your event (prior to start time).

TERMS AND CONDITIONS:

1. Packs are only available to clubs who are currently registered with the Guild.

2. All Kirribilli Club Packs must be picked up from Main Café between 8am – 4pm, Monday – Friday. Please also note that food is not to be collected any earlier than 30 minutes before your function start time, due to food safety regulations. (Excludes Pack 4: Snack Attack.) Platters must be returned to Main Café after your event. If your event finishes outside of Main Cafe trading hours, platters must be returned prior to 12 noon on the next business day. All Kirribilli packs come with disposable cups, napkins, and plates. Additions or alterations to the set “club packs” are subject to additional charges. Any additional costs must be paid in advance prior to booking being confirmed.

3. All Tav Club Packs must be paid for up front on the day of your event using the Club Catering Card which will be issued to you by the Clubs Officer upon confirmation of your booking. The Catering Card should be treated like cash, and must only be given to authorised persons from your club. The card can only be used for the purpose of paying for your pre-approved Tav Club Function Pack. Lost/stolen cards will not be reissued. It is the club executive’s responsibility to keep this card safe.

4. All club function packs (both Kirribilli and Tav) cancelled with less than one week's notice, with the exception of movie night packs, will result in forfeiture of one club function pack for the year. Forfeited packs will not be reissued for future use.

5. For movie nights, your pack is considered used immediately once your booking has been lodged, accepted, and confirmed by the Club Support team via email. In the event of a movie night cancellation, regardless of notice given, the pack is forfeited and will not be reissued for future use. This is to cover the non-refundable cost that the Guild incurs for obtaining the public screening license and a copy of your chosen film, regardless of whether the screening takes place or not.

6. Different packs are designed to accommodate different varying numbers of attendees / guests. Some Tav Club Packs also have minimum and maximum attendance restrictions. Please refer to the relevant Pack for further details. Acceptance of these terms and submission of this forms indicates acceptance of any such restrictions.

7. Any request to cancel or reschedule a function pack must provide a minimum of one week's notice, in writing, to clubs@guild.curtin.edu.au. Movie Night packs cannot be cancelled at all after booking confirmation is received (see item 5 above), however rescheduling of a movie night may be possible (subject to availability) - a minimum of one week's notice must be given in order for this to be considered. All other packs may be cancelled without penalty provided the minimum one week's notice is provided. Any cancellation or postponement requests that do not meet the aforementioned requirements will result in the club forfeiting both of their available Club Function Packs for that year.